Tax Registration Services for Ontario Municipalities | Realtax

Services: Tax registration

Your Partner in Every Step of the Tax Registration Process

A tax registration is the year-long, legislated process a municipality must follow before a property can be advertised for tax sale. Powered by our RegDB software platform, Realtax guides clients through every step, ensuring deadlines are met and documentation is processed correctly.

Why it matters

Approximately 90% of properties we register are redeemed before reaching tax sale. Early, compliant action saves staff time and reduces risk for the municipality.

A blue-tinted aerial view of a miniature city model with buildings, roads, and trees.

A blue-tinted aerial view of a miniature city model with buildings, roads, and trees.

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A Complete, End-to-End Service

01

Ongoing advice from the day you open the file to the final notice

02

Complete document preparation and tracking through our RegDB software platform

03

Regular “Summary of Active Files” updates for your records

What We Do

Ongoing Advice & Support

Unlimited phone and email support
Guidance at every step of the process

Title & Execution Searches

- Obtain and analyze:

Title searches
Execution searches
Corporate searches
Search updates

Notices & Certificates

- Prepare and send:

Farm Debt Notices
Tax Arrears Certificates
First & Final Notices
Treasurer’s Statutory Declarations
Cancellation Certificates 
Send required notices by registered mail

Registrations

- Register on title:

Tax Arrears Certificates
Cancellation Certificates

Deadline Tracking

Track statutory deadlines
Monitor active files and provide regular “Summary of Active Files” spreadsheets

Testimonials

“You won’t find a more skilled and expert team than Realtax. Thanks to their experience, the tax sale process goes off without a hitch.”

Kelly Tiffin

Tax Collector, Municipality of Morris-Turnberry

Testimonials

"My experience is from a previous municipality, but has always been fantastic."

Karmen Kreuger

Director of Corporate Services/Treasurer, City of Stratford

Testimonials

"Realtax has made the process of tax registration so easy. The staff is very knowledgeable and they really take care of everything."

Shelly Lafleur

Payroll, Payables & Billing Administrator, Township of Red Rock

Testimonials

"My experience with Realtax has always been amazing. They have always been the friend who Shows Me The Money!"

Michael McGovern

Treasurer, Central Frontenac

Testimonials

"It has been a wonderful experience working with Realtax for more than 15 years. We are a small northern community with limited staff and their expertise in tax collection has assisted us in recovering thousands of dollars in outstanding taxes."

Candy Beauvais

Clerk-Treasurer, Municipality of Killarney

Testimonials

"It has been excellent. Staff there are very helpful, prompt, professional, and experienced."

Dane Smith

Deputy Treasurer, Township of Otonabee-South Monaghan

Testimonials

"The customer service provided by the team makes processes so much easier to do. They track all the dates and are always there to answer questions."

Charlene Henrie

Accounts Receivable/ Property Tax, Ear Falls

Testimonials

“Great experience using Realtax's services over the years. They keep us on track with all Legislated deadlines and have a wealth of tax registration/sale expertise on staff to assist with any questions that arise during the process.”

Laura Blakey

Tax Collector/ IT Coordinator, Township of Lake of Bays

Testimonials

“Working with Realtax has made registering arrears certificate and holding tax sales a breeze. We feel comfortable knowing we are working within provincial legislation with Realtax at the helm.”

Anthony Scaringi

Tax Collections and Appeals Officer, City of Niagara Falls